Hourly City Worker/ Homeless Programs @ City of Glendale, CA - Glendale, CA

Hourly City Worker/ Homeless Programs

City of Glendale, CA
Glendale, CA
13 days ago
The Position


Although hourly, this position will work on a full-time basis (40 hours per week) with some benefits (please see below).

Under general supervision of Community services Manager, this hourly position will be responsible for assisting with the coordination of homeless continuum of care programs and services. In addition, this position will assist to ensure contract compliance with the federal department of Housing and Urban Development (HUD); Emergency Solutions Grant ESG -CV, Measure H County Funding, HEAP, CESH, HHAP, CoC, monitor financial management systems, including invoices for reimbursement of funds and certifying back-up documentation. Review of client level data and reporting to respective agencies.

Essential functions of the job include, but are not limited to, the following:
Work closely with a network of local non-profit organizations that are sub-contracted to assist with the implementation of homeless programs, such as street outreach, intake, case management, emergency housing, transitional housing, permanent supportive housing, mental health and substance abuse counseling, and domestic violence intervention.

Review client eligibility application packets for housing vouchers and other services for Rapid Re Housing Program.

Review client eligibility application packets for housing vouchers and other services for Homeless prevention Program and Emergency Shelter Program.

Interact with case managers and review and monitor case management plans.

Interview homeless clients for determination and eligibility of programs.

Obtain and assess client eligibility information, including financials.

Perform limited case management for clients and provide information and referral.

Perform program and contract compliance monitoring, including financial reconciliations for grant funded projects.

Execute sub-recipient agreement with non -profit organizations.

Prepare and review invoices for request for reimbursement to for all grant funded agenciesunder the ESG-CV funding source.

Monitor and update website for reporting requirements for ESG-CV, through IDIS or ESNAPs and HMIS systems.

Develop and issue Request for Proposals for new grants as applicable.

Assist with the research and analyzation of federal rules and regulations regarding eligibility, documentation and reporting specifically for homeless services.

Prepare organization and work flow charts, spreadsheets and written reports using automated equipment and a variety of computer software packages.

Assist with federal contract compliance technical assistance to non-profit organizations.

Assist with program and project budgets, monitor expenditures.

Process and maintain invoices.

Plan, organize, prepare materials and makes presentations at public meetings.

Assist in negotiating and preparing contracts between the City and community service providers and landlords.

Research and track legislation and conduct surveys and studies related to community or divisional projects. Analyze resulting data and prepare oral or written presentations.

Ensure Department services are provided with exceptional customer service and the highest ethical standards.

Assume responsibility for ensuring the duties of the position are performed in a safe, efficient manner.

Enter client level information into Homeless Management Information System (HMIS)
Drive on City business as necessary.

Perform other related duties as assigned or as the situation requires.

Minimum Requirements

Knowledge, Skills, Abilities
Knowledge of:
Basic California law and local ordinances pertaining to basic tenant landlord relations.
Basic knowledge of Housing and Urban Development (HUD) processes and procedures.
Exceptional customer service practices.
Grant administration processes and procedures.

Knowledge of and Skill in:
Budgetary process and procedures.
Business practices and procedures.
Case Management practices and procedures.
Homeless Management Information System (HMIS).
Contract Management and Administration

Skill in:
Effective oral and written communications, both on a one-on-one and a group basis.
Public contact techniques.
Use of Microsoft Office programs, such as Word, Excel, PowerPoint, and other computer software programs and applications.

Ability to:
Communicate effectively in English.
Conduct research and analyze data.
Design and implement work flow systems.
Effectively interpret program policies, procedures and materials.
Establish and maintain smooth and effective working relationships with the public, co-workers, other departments, subordinates and supervisors and resolve interpersonal conflicts.

Provide exceptional customer service to those using the Community, Services, and Parks Department.

Rapidly acquire knowledge of federal homeless program rules and regulations.
Read, write and comprehend directions in English.
Understand and use computers to accomplish assignments..
Utilize personal computers and office applications.
Work effectively and collaboratively with multidisciplinary staff within the City organization and in other agencies in the Homeless Continuum.

Other Characteristics
Willingness to:
Assume responsibility for maintaining a safe working environment.
Work overtime as requested.

Bilingual abilities (speak, read and write) in languages spoken in the community highly desirable.

Two years of experience in grant administration is required. One year of experience in coordinating homeless programs or special need assistance programs is also required.

Bachelor's Degree in a social science, accounting, public administration or a related field is required.

Valid Class C California driver's license.

An equivalent combination of experience, education and/or training may substitute for the listed minimum requirements.

Selection Process

The selection process will consist of an evaluation and an oral, with the evaluation as a qualifying step and the oral 100%. All applications, resumes and submitted reference materials will be reviewed and evaluated and only the best-qualified candidates based on applicable experience will be invited to the oral examination. Due to the high number of applications anticipated, the City of Glendale cannot guarantee that all individuals filing applications for this position will be called for an interview. Any evaluation will be based on the candidate's education and experience as related to the position. Any examination will be to evaluate the candidate's education, experience, knowledge and skills for the position. The City of Glendale reserves the right to modify the above stated examination components and/or weights. The selected candidate will be subject to a background investigation, including LiveScan fingerprinting. TIME AND PLACE OF THE EXAMINATION WILL BE ANNOUNCED. The City of Glendale conforms with State and Federal obligations to make reasonable accommodation for applicants and employees with disabilities. The Human Resources Department asks that it be advised of special needs at least five days prior to the first test part so that a reasonable accommodation may be made. The provisions of this bulletin do not constitute an express or implied contract. In compliance with the Immigration Reform and Control Act of 1986, the City of Glendale requires that all new employees provide documentation to establish both work authorization and identity.

Eligible Benefits (does not include all)
Hourly Sick Leave
If you are not a retired annuitant (from any agency), after your 90th day of consecutive employment, you are eligible to use Hourly Sick Leave of up to 3 days or 24 hours (whichever is higher based on your designated schedule.

457 Deferred Compensation Program
The 457 tax deferred plan is available to Hourly employees on an employee paid, voluntary basis. You may contribute the maximum of $18,000 per year. The City offers ICMA-RC as the designated deferred program. Contact Benefits for more details (818) 548-2160.

Flexible Savings Account (FSA)
A Flexible Spending Account (FSA) is a tax-favored program that allows employees to pay for eligible out-of-pocket health care and dependent care expenses with pre-tax dollars.

Eligibility of Health Benefits Under ACA
An hourly's eligibility for health insurance will be determined by the employee's initial eligibility for health benefits by tracking their hours of service during an "initial measurement period." An employee's initial measurement period runs for 12 months after your employment date. If you are eligible to enroll in medical benefits, you will be notified and will be required to complete paperwork whether you choose to enroll or not.