Administrative Assistant/Front Desk

ZS Associates - Los Angeles, CA

Posted a month ago

ZS is the world's largest consulting firm focused exclusively on improving business performance through sales and marketing consulting solutions, from customer insights and strategy to analytics, operations and technology. Together, we design and implement strategies that lead to greater market share, more competitive operations and increased use of today's latest technologies. From our worldwide offices, ZS professionals draw on deep industry and domain expertise to deliver impact where it matters for clients. We are particularly known for our expertise in the pharmaceutical and health care sectors, yet work across a range of industries.


ZS' Corporate Support teams
operate the firm's core internal enterprise functions. Our global teams comprise team-oriented, pragmatic and results-driven people who thrive in a challenging work environment. Our people come from diverse backgrounds, but share a passion for quality customer service and dedication?whether our customer is a client or another ZS employee.


Administrative Services
provides support services to ZS professionals as they complete their work. The administrative services team provides administrative support, travel-planning operations, catering coordination and facilities management.


ADMINISTRATIVE ASSISTANT/FRONT DESK


We seek an experienced administrative professional who is organized and energetic, with superb interpersonal skills for our Thousand Oaks, CA office. The Administrative Assistant/Front Desk performs administrative support functions and operations for several consulting professionals as well as coordinating front desk operations within an office.


Responsibilities:


Administrative support:

  • Front desk reception (answering phones, greeting visitors, handling incoming/outgoing mail and deliveries);
  • Completing administrative processes (database administration & calendar management);
  • Scheduling and preparing conference rooms in a professional setting;
  • Office and workstation management using AgilQuest/OnBoard software;
  • Book travel for supports (international and domestic);
  • Schedule meetings for supports with internal and external people;
  • Financial support (office vendor invoice and account reconciliation, cost allocation, expense reports);
  • Order and maintain office supplies (invoice reconciliation);
  • Process catering orders;
  • Liaison with property management personnel, entering and tracking of maintenance requests;
  • Assist with office events and service initiatives;
  • Hours are 8:00 am - 5:00 pm.


Qualifications:

  • High school diploma required; post-secondary education or Associate's/Bachelor's degree preferred;
  • Prior work experience as an Administrative Assistant, preferably in a professional services environment;
  • Computer fluency with MSOffice (Word, PowerPoint, Excel and Outlook), SAP and Concur desirable;
  • Strong oral and written communication skills;
  • Professional appearance and demeanor with ability to exercise good judgment and discretion;
  • Attention to detail, dependability/punctuality;
  • Proactive self-starter with ability to manage a wide variety of tasks and meet deadlines;
  • Experience working both independently and with a team in a demanding environment;
  • Sense of humor appreciated.



ZS is a global consulting firm; fluency in English is required, additional fluency in at least one European or Asian language is desirable.


Candidates must possess work authorization for their intended country of employment. An on-line application, including a cover letter expressing interest and a full set of transcripts (official or unofficial), is required to be considered.


ZS offers a competitive compensation package with salary and bonus incentives, complete medical/dental/life insurance programs and 401k. We are an Equal Opportunity Employer.


NO AGENCY CALLS, PLEASE.



Connect with ZS on social media:

  • Like ZS Careers on Facebook
  • Follow ZS Careers on Twitter and Instagram
  • Follow ZS on LinkedIn for more job opportunities
  • Subscribe to the ZS YouTube channel
  • Explore the Life at ZS blog


ZS has been recognized globally for its expertise in consulting and its flexible work environment. View ZS’s accolades.

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