Receptionist/Administrative Assistant job in San Diego, CA ...

Receptionist/Administrative Assistant
HELIX Environmental PlanningSan Diego, CAa month ago
Job Type
Full-time

Description
HELIX Environmental Planning (HELIX) – a growing, employee-owned California-based environmental consulting firm – is seeking a full-time Receptionist/Administrative Assistant to support our staff of environmental professionals, biologists and cultural resources at our San Diego County office located in La Mesa, CA. Established in 1991, HELIX helps public and private clients comply with environmental laws and regulations, manage natural and cultural resources, and design and construct sustainable projects.


The ideal candidate for this Receptionist/Administrative Assistant position will be detail-oriented, have strong verbal communication skills, experience with high-volume phone systems with the ability to multi-task. The candidate should also have demonstrated experience in various computer software programs including Word, Excel, Outlook, and Adobe Acrobat.


Why work for HELIX?
We are an employee-owned firm, hard-working with a casual and collaborative work environment. Our employees describe us as Client-focused, Caring, Team-oriented, Focused on Integrity, and Flexible. We are excited to meet you!


Receptionist/Administrative Assistant Duties:
This position will work with, and report directly to, the Facilities Manager. Specific responsibilities include the following:
  • Answer incoming calls for all office locations
  • Work with the lead administrative assistant and Facilities Manager on day-to-day operational tasks which include, but are not limited, to:
o updating and maintaining the company database
o distribute company mail and faxes
o schedule, prepare, and pack all outgoing shipments, overnights, mailers and couriers
o track all postage logs
  • Coordinate with project managers and the production staff on all deliverables, including certified mailers
  • Work with the Facilities Manager to coordinate and plan company events, such as breakfast and lunch meetings, monthly staff birthdays and company parties
  • Assist the Facilities Manager with office organizational projects
  • Assist the Facilities Manager in maintaining and updating the Front Facilities Manual and Admin support tasks for new hires
  • Respond to all other miscellaneous staff requests and complete all other duties, as assigned.
This position will also include out of the office facilities errands and transportation is required.


HELIX is an equal opportunity employer, and we encourage all qualified applicants to apply regardless of gender, race, religion, national origin, sexual orientation, disability, age, family status, or veteran status.


PM21

Requirements
Minimum Requirements
  • High School Diploma or GED
  • Minimum 1 year of experience as a receptionist
  • Proficiency in handling a multiline phone system
  • Experience using FedEx, Postage Machine, and other mailing tools
  • Experience with Microsoft Office Suite including Word, Excel and Outlook
  • Experience with Acrobat Adobe
  • Transportation and a valid California Driver’s License

Additional Skills Considered a plus
  • Professional experience as an administrative assistant
  • Experience with Deltek Vantagepoint/Vision Software
  • Experience with NEC Phone Systems
  • Experience with Microsoft Word mail merge
  • Experience in the A/E/C Industry
Front Office Medical Assistant

Well Coast Medical Corporation

San Diego, CA

5 hours ago
Checking vitals (blood pressure, heart rate, height, weight) as needed. Ø Posses...
Pediatric Dentistry and Orthodontics Front Office

Busy Bee Pediatric Dentisty and Orthodontics

San Diego, CA

5 hours ago
Part time position (M,W,Th) with potential for full time. Job Types: Part-time, ...
Front Desk Receptionist

Rancho dental arts

Rancho San Diego, CA

4 hours ago
Practice is a private office that accepts all insurance. Dentrix experience is a...
FT/PT Receptionist Patient Coordinator for Premier Eye Practice

Ocean Eye

San Diego, CA

5 hours ago
We are willing to train for the right attitude and the right fit. Front office w...
Salon Assistant/Receptionist

DK Hair

San Diego, CA

2 hours ago
Must have valid CA Cosmetology license and be available on weekends. Salon softw...
Front Desk Agent PT

Courtyard San Diego Solana Beach Del Mar

Solana Beach, CA

5 hours ago
Take and manage guest bookings, up-selling opportunities and telling them about ...
Front Desk Agent FT

Courtyard San Diego Solana Beach Del Mar

Solana Beach, CA

5 hours ago
Take and manage guest bookings, up-selling opportunities and telling them about ...
Concierge/Receptionist

Sharp Healthcare

Chula Vista, CA

11 hours ago
Willingly assists with smooth implementation of new and/or changes in existing p...
Part-time Weekend and Evening Receptionist

Honda of El Cajon

El Cajon, CA

15 hours ago
Interested candidates must possess a valid driver's license and have a satisfact...
Spa Front Desk Coordinator

Massage Spa

San Diego, CA

a day ago
Must be available and willing to work 4-5 night shifts during the week and weeke...
Veterinary Receptionist

El Cajon Valley Veterinary Hospital

El Cajon, CA

18 hours ago
ECVVH is looking for a responsible, full-time veterinary receptionist. Th...
Front Desk Coordinator

UC San Diego

San Diego, CA

21 hours ago
Assisting the Insurance team with obtaining proper documentation and collection ...
Hair Salon Receptionist

Ciao Bella Hair Salon

San Diego, CA

20 hours ago
Welcome walk-ins, answer questions about services and schedule appointments base...
Receptionist

Dr. GreenThumb's San Diego

La Mesa, CA

a day ago
Previous experience in a customer service or receptionist role. Specific ...
Receptionist

Reo Vista Healthcare Center

San Diego, CA

a day ago
SHIFT TIMES: AM (8am-430pm). COMPETITIVE PAY;* Health, Vision, Dental benefits, ...